Event Terms of Service

AGREEMENT TERMS

Event Agreement Terms

The Renter/Client recognizes and agrees that:

1. Property Details

The Kinlands is a working business. You will have private access to the Garden House and the outdoor space right outside the Garden House, but the property is a public space, and its regular patrons and employees are not prohibited from other spaces on the property.

The rented space is a Greenhouse and is not completely temperature controlled. Fans and heaters can and will be utilized, but temperatures are not guaranteed and could fluctuate.

The Kinlands is not a restaurant or bar and does not hold a liquor license and liquor cannot be sold as part of your event.

Any and all additional supplies needed for the event including but not limited to food, linens, etc, will be the sole responsibility of the Renter to obtain and pay for. Items in our catalog and Notions Closet can be rented for an extra fee. Please inquire further.

2.    Self-Guided Private Event

The Client acknowledges that the event space is for self-guided events. The Client acknowledges that no staff will be available during the event, and all responsibilities related to set up, rentals, linens, serveware, hosting, and clean up will be the sole responsibility of the Client.

Any decorations, props, or equipment brought by the Client must comply with the Venue's rules and regulations (see section 15). The Client is responsible for ensuring that all decorations are safe, secure, biodegradable and do not cause damage to the Venue or pose a risk to attendees.

Rentals and Serveware: The Client is responsible for arranging any required rentals, including tables, chairs, audiovisual equipment, and any other necessary items. The Client will ensure that all rentals are delivered, set up, and returned according to the agreed-upon schedule, and any damages or loss of rental items will be the sole responsibility of the Client.

Linens and Cleaning: The Client is responsible for providing or arranging any linens required for the event, such as tablecloths and napkins unless said items are rented from The Kinlands which will be the price per piece and a cleaning fee of $35. The Venue will provide a clean and tidy event space at the start of the rental period, and the Client is responsible for ensuring that the space is left in the same condition or better after the event.

Food trucks are allowed so long as they are 12 feet or shorter. If the food truck is taller than 12 feet, written permission must be obtained at least 30 days prior to the event and and an additional fee will be incurred to utilize space outside of the wood chip area. 

Clean up: 

At the conclusion of the event, Client is responsible for returning the event space in the same condition it was received. Trash must be fully taken out to the dumpster, doors must be closed, lights off, decorations and any rentals removed, etc. If the space is not left in good condition the security deposit will not be refunded and other fees may be incurred (see section 4).

3.    Alcohol

The Kinlands is not a restaurant or bar and does not hold a liquor license and liquor cannot be sold as part of these Events, and no cash exchange can occur.

Alcohol is permitted as long as: 

  • There is no cash exchange, including tips. 
  • You provide one person that will ensure your guests are not over-served, and they are safe to leave the event.
  • If you are hiring a liquor license holder to serve at your event, they must acquire the required licenses/permits through Riverton City and DABS.

4.    Fees

Client agrees to pay the $300 security deposit fee which is due at the time of booking. The fee reserves the initial intent for the date. The dates must be selected at the time of booking and cannot be changed/adjusted. Your security deposit will be refunded within two days of your successful event. Damages and extra cleaning will be paid out of the security deposit before refunding.

An invoice for your event rental and any add-ons will be sent to the email on file and should be completed within 48 hours. If payment is not completed the date will be released and your security deposit will not be refunded.

An $800 additional cleaning fee will be charged if any of the following are not completed:

  • Rental space is not left in good condition at the conclusion of the event

  • Return of all rentals (tables, chairs, etc)

  • Trash is not cleaned up

  • Smoking occurred during the event

  • Damage occurred during the event to the interior, exterior and/or landscaping

5.    Use of Property

The Renter agrees to use the property solely for the purpose of listed event. Any other use shall require prior written consent from the Owner.

The Renter shall not sublet or transfer the rental rights to any third party without the written consent of the Owner.

6.    Parking

Parking for all Garden House events is in the field south of the main property. You are responsible for directing your guests where to park. Event guests should not park in the parking lot west of the Garden House.

7.    Deliveries

Deliveries can be made up to the land line of the wood chips and the gravel, right underneath the wood arch.

8.    Respect of Property

When booking an Event, The Kinlands is entering into an agreement with the Client. It is the Client's responsibility to ensure Guest's attending with Client are respectful of all property. If any damage occurs during the Event, it is the Client's responsibility to notify House Kinlands and pay for damages within 24 hours after the conclusion of Event.

9.    Available Spaces

The Kinlands is a working business. You will have private access to the Garden House, but the property is a public space, and its regular patrons and employees are not prohibited from other spaces on the property.

10.    Rescheduling

Events are limited to only one event per day, therefore, we are not offering refunds on the security deposit once a package has been purchased. We recognize that scheduling conflicts arise, while date changes are not guaranteed, we will do our best to make adjustments by switching dates based on availability. We require 60 business days notice prior to any adjustments. Any requests outside of the allotted time will not be accommodated.

11.    Cancellations

Client understands that by entering into this agreement The Kinlands is foregoing other Events and bookings. In the event of a cancellation of the agreement by Client, the security deposit paid is non-refundable. Events cancelled with 60 days or more of notice will be refunded minus the security deposit. Events cancelled within 60 days of event will not be refunded.

The Owner reserves the right to cancel this Agreement and refund all payments received if circumstances beyond their control prevent the use of the property.

12.    Weather

This agreement acknowledges that the rented space is a Greenhouse and is not completely temperature controlled. Fans and heaters can and will be utilized, but temperatures are not guaranteed and could fluctuate. Therefore, both parties hereby agree that any scheduled events or activities will happen rain or shine and shall not be canceled or postponed solely due to inclement weather conditions. It is understood that the Client and attendees shall be responsible for their own preparedness and safety measures in relation to weather conditions during the event, and unrented spaces will not be utilized without prior organization.

If weather conditions arise, a client-provided tent can be erected with written permission on where to put it. 

13.    Limit of Liability

In consideration of allowing the participation in The Kinlands activities, while on the premises and property, the participants, for themselves, and/or being the legal and acting guardian of participant(s), acting on behalf of the participant(s), release and hold harmless The Kinlands and its owners, employees, and agents of and from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises upon which The Kinlands is conducted, or any premises under the control and supervision of The Kinlands, its owners, officers, employees, or agents or in route to or from any of the said premises, or while at any premises or place when activities sponsored by or participated in by The Kinlands its owners, officers, agents, or employees.

13b.    Liability Insurance

The Renter acknowledges that they are responsible for obtaining appropriate liability insurance to cover any accidents, injuries, or damages that may occur during the rental period and sending the policy to The Kinlands for our records.

14.    Smoke-free Facility

The Kinlands is a smoke-free facility. Regulated flame cooking with a licensed business is permitted. Salt Lake County does enforce burn bans throughout the year and it is the responsibility of the renter to know when there is a burn ban in place. No smoking is allowed on the property. If smoking materials are discarded on the property, an extra cleaning charge of $800 will be imposed. Any guest violating the smoking restrictions will be asked to leave the premises.

15.    Site Decoration

At The Kinlands we believe that the land is beautiful in its own right. We try to keep all the event decorations very minimal and simple. With that being said, we want to make sure your event is special. Any decorations or special requests need to be approved at least one week prior to the event. 

Any decorations need to be independently hung by stakes, shepherd hooks, or existing rafters in the Garden House by fishing line. Staples are not allowed. 

We do not allow any glitter, confetti, artificial flowers, balloon releases, plastics, or anything else that is not biodegradable and/or will impede our growing, land health, and animal wellbeing.

As stated in section 2, at the conclusion of the event, Client is responsible for returning the event space in the same condition it was received. Trash must be fully taken out to the dumpster, doors must be closed, lights off, decorations and any rentals removed, etc. If the space is not left in good condition the security deposit will not be refunded and other fees may be incurred (see section 4).

 

16.    City, County, State, and Federal Laws

Guests agree to comply with all applicable laws and shall conduct no illegal action on the premises. This is a drug-free, and non-smoking facility at all times. NO EXCEPTIONS. Renter shall not sell alcohol on premises. Renter may not serve alcohol to minors at any time. Renter agrees, for everyone's safety, to ensure alcoholic beverages are consumed in a responsible manner. The Kinlands reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of The Kinlands or the safety of its staff, guests, or building contents.

17.    Entire Agreement

This Agreement constitutes the entire understanding between the parties and supersedes any prior agreements or understandings, whether written or oral, relating to the subject matter herein.

By purchasing an Event package, the Purchaser is agreeing to these terms and conditions.